Let's... get planning

Planning is everything!

Regardless of the size, the key to a successful fundraising event is planning.   Here are a few things to consider when planning your fundraising activity:To do list

Get a head start

The sooner you start planning your event, the less you’ll have to worry about nearer the time.

Size matters

Do you want to organise a gala evening for your local community or keep it to friends and family?

Sometimes a series of smaller events can be easier to arrange and often raise more money than a larger event, but don’t let that put you off doing something big.


Set yourself a realistic fundraising target and stick to a budget you can manage. If it looks too expensive, rework it so that’s easier to handle. Review it regularly to make sure you’re on track.

If you’re organising a ticketed event, be careful to set the price of your entry fee at the right level. It should cover the cost of putting on your event, but not be too pricy for your guests – and of course you want to make a profit to give to the A-T Society!

You can reduce costs by trying to get as many goods and services for free or at a discount. Tell suppliers you’re running a charity event and ask local companies to donate prizes to auction or raffle. Remind them it’s for a very good cause and offer them publicity at your activity in return for their support.

The guest list

Decide who you’d like to invite to your activity, if there will be a cost per person and work out when you need to confirm numbers. This will help you cover your expenses and manage your fundraising target.

Where and when

When choosing a date, try to avoid clashing with major sporting or social events and public holidays, unless you’re planning your activity around them.

Choose a venue for your activity carefully. If you’re doing a garden party for a few friends, your own back garden or that of a friend or neighbour may be perfect.

But if you’re looking to extend the invitation to the local community, you may need to hire a venue space. If the venue is making sales on the night, ask the venue if they can donate a percentage towards your fundraising target.

Delegate delegate delegate

We could all use a helping hand so don't hesitate to ask friends and family to help you. It never hurts to ask so let everyone know how they can help towards the fundraising goal.

Keep it nice and legal

Find out if any rules, regulations or licensing laws apply to your activity and whether you need to do a risk assessment. Check out our Legally Speaking section.


Any questions?

Call Suzanne - 01582 760 733